Eventually, you need to pay your bills. To do so, use the Process Payment application found in
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There is an alternative way of assigning a payment to (one or more) bills where the payment transaction already exists, say in the case where transactions are imported from a bank. This can best be done starting from the asset account register holding the imported payment
transaction (like your bank account). In that account, select the payment, right-click
(control-click for One caveat: the logic behind Assign as payment... won't properly detect credit note reimbursements and will wrongfully interpret such a transaction as a customer invoice. |
The Process Payment application consists of:
Payment Information - Vendor - the vendor you wish to pay. If you remember the
company name you entered in the New Vendor
window for this vendor, start to type it in this field and GnuCash
will try auto complete it
for you. Else, press the button to access the
Find Vendor window described in
Section 7.9.2, “Find and Edit”. Highlight the vendor you are looking for with a
click in the search results, then press the button.
Payment Information - Bill - the bill you wish to pay. If you remember the
bill ID, start to type it in this field and GnuCash
will try auto
complete it for you. Else, press the button to access the
Find Bill window described in Section 7.10.4, “Find”.
Highlight the bill you are looking for with a click in the search results, then press the
button in the search window.
Payment Information - Date - the date you wish to make the payment, normally the current date.
Payment Information - Amount - the amount of money to transfer in this payment.
Payment Information - Num - the check number.
Payment Information - Memo - any comments about this payment.
Post To - the A/Payable account to post this transaction.
Transfer Account - the account from which money for the payments comes from, such as a checking account.
If you wish to overpay an invoice or pay for goods or services before they have been invoiced,
Process Payment for the total amount payed. GnuCash
will then keep track of the over-payment
(or pre-payment) in the A/P account and you can use the residual in the future.